Nearly 44% of U.S. small businesses do not have a plan that covers business operations in bad weather, according to a survey from Traveler’s Insurance. When severe weather hits, it can be a logistical nightmare for any dental office.

Know what to do in the advent of inclement weather — and set proper expectations with your staff and patients. Consider the following:

• Transportation

Staff and patient safety is the priority. During bad weather, assess whether your staff can commute to work and if your patients can make it to their appointments. The status of the roads will determine if your business needs to start late, end early, or close for the day.

• Communication

Determine who will be contacting patients to inform them of office closures. Patients should be contacted as soon as you determine closure.

• Accommodation

Canceled appointments will need to be rescheduled in a timely manner. This may mean temporarily extending office hours to accommodate canceled appointments. Determine what’s best for your business and your patients.

• Emergency situation

Dental emergencies don’t take a hiatus during bad weather. If staffing allows, have someone on-call to provide dental advice and emergency resources to inquiring patients.

Pay attention to local weather reports or sign up for weather alerts from a reliable local station.